Policies

Click on the links below to access PDFs of our policies.

For questions about our policies please email Suzanne Kirsch at skirsch@providencehall.com.

As part our duty to provide opportunities for the community to report potential fraudulent financial activity, the following link details ways a fraud claim can be submitted to the State of Utah Hotline: https://www.schools.utah.gov/internalaudit

1000-Board

10-Board Governance Policy
20-Board Meetings Policy
30-Board Member and Administrator Succession Policy 
40-Policy Development
50-Board Resolution: Delegating Authority to Administration
500-School LAND Trust Plan (21-22)
501-ARP ESSER Plan (21-22)

2000-Operations

01-Civil Rights Disclosure
10-Facility Use Packet
20-Emergency Preparedness Plan (21-22)
30-Notification of Threat or Incident Policy
40-Suicide Prevention & Response Policy
50-Student Concussion & Head Injury Policy
60-Wellness Policy
70-Religious Freedom Policy
80-Gang Prevention Policy
90-AHERA Asbestos Management Plan
100-Animals in School Policy
110-Service Animal Policy
120-Vehicle Safety Policy
400-IT Security Plan
410-Data Governance Plan
420-Data Breach Policy
430-FERPA Board Policy – Student Records, Privacy Rights & Release of Information
431-FERPA Annual Notice
432-FERPA Notice of Directory Information & Directory Information Opt-Out Form
433-Media Consent & Release Opt-Out Form
434-Military Recruiters and/or Institutions of Higher Education Opt-Out Form
435-Protection of Pupil Rights Amendment (PPRA) and Utah (UT) FERPA Policy
480-Student Data Collection Notice
490-School Records Management Policy

3000-Finance

10-Fee Policy
20-Collection of Delinquent Student Fees Policy
30-Meal Account Balance Policy
100-Municipal Securities Disclosure Policies and Procedures
110-Post-Issuance Tax Compliance Policy and Procedures
200-Board Authority
210-Administrative Authority
220-Compliance with Laws
230-Contracts
240-Record Keeping
250-Program Accounting and Accounting Requirements
260-Measurability of Revenues
270-Journal Entries
280-Record Retention and Disposal
290-Audit
300-Audit Committee
310-Political Contributions
320-Special Purpose Government Entity
330-Budgeting
340-Net Assets
350-Consistency in Cost Accounting
360-Financial Statement Reporting
370-Capitalization of Property
380-Liabilities
390-Accrued Liabilities
400-Debt
410-Emergency Purchases
420-Sales Tax
430-Ethics
440-Security of Key School Documents
450-Security of Financial Records
460-Use of School Assets
470-Facilities Use by Outside Persons or Entities
480-Insurance and Bonding
490-Student Medical Insurance Coverage
500-Deposit and Loan Accounts, Signature Authority
510-Account Reconciliations
520-Segregation of Duties
530-Investments
540-Petty Cash
550-Cash Handling and Cash Receipts
560-Public Funds
570-Electronic Fund Transfer
580-Donations, Gifts, and Incentives
590-Fundraising
600-School Athletics and Local Revenues for Specific Programs
610-Vending Machines
620-Cash Disbursement and Expenditures
630-Use of School Credit & Debit Cards
640-Accounts Payable
650-Employee Reimbursement
660-Procurement of Goods and Services
670-Thresholds
680-Purchases Requiring Quotes
690-Professional Services
700-Payroll Related Expenditures
710-Small Construction Projects
720-Timesheets
730-Employee Retirement Plan
740-Employee Travel
750-Contracted Services

4000-Employees

21-22 Employee Handbook & Policy Manual
40-Anti-Harassment Policy
100-Pregnancy and Childbirth Accommodations in the Workplace Policy
110-Employee Immunizations Policy
120-Code of Conduct and Appropriate Behavior Policy
130-Paid Time Off During School Closures and Extraordinary Circumstances Policy
140-Educator Exit and Engagement Surveys Policy
150-Criminal Background Checks and Arrest Reporting Policy
160-Telework Policy

5000-Students

21-22 Student Handbook
10-Academic Honesty Policy
20-Attendance Policy
30-Bullying, Hazing, and Harassment Policy
40-Discipline Policy
50-Electronic Device & Acceptable Use Policy
60-Homework Policy
70-Search and Seizure Policy

6000-Instruction

10-Teacher and Student Success Act (TSSA) Framework
20-Teacher and Student Success Act (TSSA) Plan
30-Title 1 Parent Engagement Policy
32-Early Learning Plan (21-22)
40-Local Educational Agency (LEA) Specific Licensing Policy
50-Enrollment Policy
60-Foreign Exchange Student Policy
70-IB Admissions Policy
80-Acceptance and Reciprocity of Credits Earned Policy
90-Student Acceleration and Retention Policy
100-IB Language Policy
110-Assessment Policy
120-IB Special Needs and Inclusion Policy
130-ELL (English Language Learners) Learner Policy
140-School Club Policy
150-Sex Education Instruction Policy
160-Home & Hospital Policy
170-Dual Enrollment (Home School & Private School Students) & U-PASS Policy
180-Learner Validated Policy
190-Special Education Policies & Procedures Manual

Title 1 Compact

Providence Hall School-Parent-Student Title 1 Compact

Providence Hall will:

1. Provide high-quality curriculum and instruction in a supportive and effective learning environment that enables children to demonstrate mastery on all required state assessments by:
   1. Following state-mandated curriculum
   2. Assessing student progress three times annually
   3. Responding to student academic difficulties in a timely, effective manner
   4. Hiring only highly-qualified personnel
   5. Providing ongoing professional development to instructional personnel
2. Offer parent-teacher conferences by:
   1. Providing parents with times of teacher conference periods at the beginning of the school year.
   2. Scheduling them at a mutually convenient time at the request of either the parent or teacher.
3. Provide parents with frequent reports on their child’s progress by:
   1. Sending home progress reports
   2. Sending home report cards every 9 weeks
   3. Sending home the results of state assessments annually.
4. Provide parents with reasonable access to staff by:
   1. Providing parents with times of teacher conference periods at the beginning of the school year.
   2. Scheduling at least one Open House event annually.
5. Provide parents opportunities to volunteer and participate in their child’s class and observe classroom activities by:
   1. Posting volunteer opportunities on the school’s website.
   2. Referring parents to the Volunteer Director for volunteer opportunities.

We, as parents, will support our child’s learning in the following ways:

1. Ensuring my child arrives at school on time every day.
2. Making sure homework is completed.
3. Monitoring the amount of television watched every day.
4. Participating, as appropriate, in my child’s classroom and education.
5. Encouraging my child to read daily.
6. Reading and, if appropriate, responding to all notices from the school.
7. Sharing my ideas for school improvement with the school.

I, as a student, will do my best to meet the state’s academic standards by:

1. Following the School Discipline Policies.
2. Completing all school assignments to the best of my ability at school and at home.
3. Reading at least 20 minutes daily every day outside of school time.
4. Giving my parents all notices and information sent home from the school.

Parents have the right to access information on our highly qualified teachers. For more information please contact the front office at each campus.